Services for International Employees & Scholars

J-1 Scholar Application Instructions

To begin the J-1 Scholar Application, an academic unit at the University of Kansas must start the process in iHawk.  If a professor at KU has already invited you, they can learn how to start the J-1 Scholar Application in the "For Department" section of this website.  Once your academic unit submits the first form, you will receive an email.  You will be instructed to login using a temporary username and PIN through limited services.  If you have previously been at KU, you will be promoted to use your KU ID number and PIN.  Please use limited services.  

Once you have access to iHawk, please follow these directions to submit eforms.

  •  Login to iHawk through limited services
  •  Click on Departmental Services
  •  Click on J-1 Scholar Application link
  •  Fill out the your desired eform

Documents required for each eform:

J-1 Applicant Information
  • pdf copy of passport
J-1 Funding Information
  • copy of funding letter.  Possible examples include, HR offer letter, letter from home university, personal bank statement, letter from government agency.  If letter is not in English, please also include a translation.
Dependent Family Members
  • pdf copy of dependent's passport
J-1 English Language Ability
  • documentation to support chosen option on form.  KU faculty member will review and approve documentation.

International Calendar

Founded in 1964 as part of a Ford Foundation campus internationalization grant
One of the first 12 intensive English programs in the United States
The AEC comprises three units: the Intensive English Program, Short-term Programs, and KU Outreach Programs.
Each semester, the AEC enrolls about 250 students representing more than 35 countries on six continents
The Applied English Center offers field trips and conversation groups to our students
One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times